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OHIP Billing Codes for Radiation Oncology: Cheat Sheet

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OHIP Billing Codes for Radiation Oncology

Consultation 

A345 Consultation 

A765 Consultation patient 16 years and under 

A346 Repeat Consultation 

A745 Limited Consultation 

E082 MRP Premium – Add this to Admission consultation or admission assessment *Please refer to the SoB page GP 16-19 for the detailed Consultation payment rules. 

Special Visit Premiums (Emergency Department) 

*When billing Special Visit Premiums, use A-prefix consultation or assessment.

Not eligible for payment to Emergency Department Physicians (see definition GP67)

Premium

Weekdays Daytime (07:00- 17:00)

Weekdays Daytime (07:00 - 17:00) with Sacrifice of Office Hours

Evenings (17:00- 24:00) Monday through Friday

Sat., Sun. and Holidays (07:00- 24:00)

Nights (00:00- 07:00)

Travel Premium

$36.40 

K960 (max. 2 per time period)

$36.40 

K961 (max. 2 per time period)

$36.40 

K962 (max. 2 per time period)

$36.40 

K963 (max. 6 per time period)

$36.40 

K964 (no max. per time period)

First Person Seen

$20.00 

K990 (max. 10 (total of first and additional person seen) per time period)

$40.00 

K992 (max. 10 (total of first and additional person seen) per time period)

$60.00 

K994 (max. 10 (total of first and additional person seen) per time period)

$75.00 

K998 (max. 20 (total of first and additional person seen) per time period)

$100.00 

K996 (no max. per time period)

Additional Person(s) seen

$20.00 

K991 (max. 10 (total of first and additional person seen) per time period)

$40.00 

K993 (max. 10 (total of first and additional person seen) per time period)

$60.00 

K995 (max. 10 (total of first and additional person seen) per time period)

$75.00

 K999 (max. 20 (total of first and additional person seen) per time period)

$100.00 

K997 (no max. per time period)

 * Please refer to the SoB page GP 65-68 for the detailed Special Visit Premium payment rules.

 

Assessment / Follow-up – Automatic Codes (A34XA/A34VA) 

The MDBilling.ca automated codes allow a physician to bill a single code (A34XA/ A34VA) for a “follow up”, and our software will automatically choose the highest paying assessment based on existing assessment codes previously billed in our database. The algorithm will choose the highest paying assessment code first, and subsequently bill assessment codes in decreasing fee value per the rules from the OHIP Schedule of Benefits (section GP23-25). 

Service

Limits

A44X

  (In-person)

A44VA

(Virtual)

Medical Specific Assessment

Max of 1 per 12 months, or 2 if the second visit is an unrelated diagnosis

A343A

K083A x 16

Complex Medical Specific Re-Assessment

Max of 4 per 12 months, or any combination of A443 + A441 to a max of 4 per 12 months

A341A

K083A x 14

Medical Specific Re-Assessment

Max of 2 per 12 months

A340A

K083A x 12

Partial Assessment

Thereafter

A348A

K083A x 7

 

In-Patient Services 

C345 Consultation 
C765 Consultation, patient 16 years of age and under 

C745 Limited Consultation 

C346 Repeat Consultation 

C343 Medical Specific Assessment

C344 Medical Specific Re-Assessment 

C341 Complex Medical Specific Re-Assessment 

C777 Intermediate assessment - Pronouncement of death 

C771 Certification of death 

 

Special Visit Premiums (In-Patient) 

*When billing Special Visit Premiums, use A-prefix consultation or assessment.

 The “C” prefix consult codes are strictly for non-emergency inpatient consults (and therefore no special visits apply).

Premium

Weekdays Daytime (07:00- 17:00)

Weekdays Daytime (07:00 - 17:00) with Sacrifice of Office Hours

Evenings (17:00- 24:00) Monday through Friday

Sat., Sun. and Holidays (07:00- 24:00)

Nights (00:00- 07:00)

Travel Premium

$36.40
C960
(max. 2 per
time period)

$36.40
C961
(max. 2 per
time period)

$36.40
C962
(max. 2 per
time period)

$36.40 

C963 (max. 6 per time period)

$36.40
C964
(no max. per
time period)

First Person Seen

$20.00
C990
(max. 10
(total of first
and additional
person seen)
per time
period)

$40.00
C992
(max. 10
(total of first
and additional
person seen)
per time
period)

$60.00
C994
(max. 10
(total of first
and additional
person seen)
per time
period)

$75.00
C986
(max. 20
(total of first
and additional
person seen)
per time
period)

$100.00
C996
(no max. per
time period)

Additional Person(s) seen

$20.00
C991
(max. 10
(total of first
and additional
person seen)
per time
period)

$40.00
C993
(max. 10
(total of first
and additional
person seen)
per time
period)

$60.00
C995
(max. 10
(total of first
and additional
person seen)
per time
period)

$75.00
C987
(max. 20
(total of first
and additional
person seen)
per time
period)

$100.00
C997
(no max. per
time period)

 * Please refer to the SoB page GP 65-68 for the detailed Special Visit Premium payment rules.

 

Hospital Rounding – Automatic Codes (IPTMA, IPTXA) 

Service codes for rounding will differ depending on the number of days the patient has been admitted. The MDBilling.ca automatic codes allow a physician to enter one code for rounding. Our software system will automatically choose the correct (and highest paying) inpatient subsequent visit service allowed based on the admission date entered.

HOW TO USE: 

IPTMA (MRP Rounding): Our system will choose the correct inpatient subsequent visit code and add the MRP premium (E083/E084) for you. 

IPTXA (Non-MRP - covering): Our system will choose the correct inpatient subsequent visit code for you. 

 

MRP Subsequent Visit Premium E083/E084 

  *For more information please refer to SOB page GP47 

E083 Weekday 

E084 Saturday, Sunday or Holiday 

Day / Week after admission

IPTMA 

(MRP Rounding)

IPTXA 

(Non-MRP – covering)

1st Day 

C122A + E083A/E084A 

C342A

2nd Day 

C123A + E083A/E084A

1 – 5th Week 

C342A + E083A/E084A

6 - 13th Week 

C347A + E083A/E084A 

C347A

13th + Week 

C349A + E083A/E084A 

C349A

 

Other Subsequent Visits by MRP 

C142 + E083/E084 1st day following transfer from ICU 

C143 + E083/E084 2nd day following transfer from ICU 

C124 + E083/E084 Day of discharge (patient must be in hospital for at least 48 hours)

 

Other Visits

C121 Additional visit due to intercurrent illness 

C348 Concurrent Care 

C982 Palliative Care

 

Counselling & Interview 

Automatic Codes (K01XA / K04XA) 

When billing counselling codes, there are limits on the number of units billable before the need to select a different service code (refer to OHIP Schedule of Benefits section A19). 

  • Individual Counselling (K01XA): K013 for the first three units of K013 and K040 combined per patient per provider per 12 month period; K033 thereafter.
  • Group Counselling (K04XA): K040 for the first three units of K013 and K040 combined per patient per provider per 12 month period; K041 thereafter.

HOW TO USE: 

Simply bill K01XA (Individual Counselling) or K04XA (Group Counselling), and the system will search for existing counselling codes in our database and choose the appropriate counselling code for you. 

Note: 

  • Per unit fee calculated in ½ hour increment 

# Units

Minimum time

1 unit:

20 minutes

2 units:

46 minutes

3 units:

76 minutes [1h 16m]

4 units:

106 minutes [1h 46m]

5 units:

136 minutes [2h 16m]

6 units:

166 minutes [2h 46m]

7 units:

196 minutes [3h 16m]

8 units:

226 minutes [3h 46m]

  • With the exception of the codes listed below, no other services are eligible for payment when rendered by the same physician the same day as any type of counselling service: E080, G010, G039, G040, G041, G042, G043, G202, G205, G365, G372, G384, G385, G394, G462, G480, G489, G482, G538, G590, G840, G841, G842, G843, G844, G845, G846, G847, G848, H313, K002, K003, K008, K014, K015, K031, K035, K036, K038, K682, K683, K684, K730

Detention 

Detention (K001) time may be payable following a consultation or assessment when a physician is required to spend considerable extra time in treatment or monitoring of the patient. See OHIP Schedule of Benefits page GP29 for further information. 

K005 Primary mental health care 

K014 Counselling for transplant recipients, donors or families of recipients and donors

K015 Counselling of relatives - on behalf of catastrophically or terminally ill patient

K002 Interview with relatives 

 

Hospital in-patient case conference 

K121 Hospital in-patient case conference 

*Please see OHIP Schedule of Benefits pages A29-A30 for further information.

Unit calculation chart:

# Units

Minimum time

1 unit:

20 minutes

2 units:

46 minutes

3 units:

76 minutes [1h 16m]

4 units:

106 minutes [1h 46m]

5 units:

136 minutes [2h 16m]

6 units:

166 minutes [2h 46m]

7 units:

196 minutes [3h 16m]

8 units:

226 minutes [3h 46m]

MDBilling.ca Billing Resource 

To know more about how to bill virtual services, please refer to Virtual Care Billing Guide during COVID-19

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